Tennessee Board of Regents policy, applicable to all institutions in the State University and Community College System of Tennessee, provides minimum standards for the registration and conduct of student organizations at the institution. Student organizations such as student government associations, associated student body organizations, and professional and honor societies may be sponsored by the college or organizations officially registered by the institution. Organizations which may be registered to operate on campus include the following:
- Honors and leadership organizations and recognition societies;
- Departmental organizations and professional fraternities and sororities;
- Special interest groups (political, religious, athletic, etc.).
Registration of a student organization by Northeast State shall neither constitute nor be construed as approval or endorsement by the college.
- Student organizations may not conduct activities at any college facility unless the organization has been officially registered by the institution.
- The institution shall not be responsible for injuries or damages to persons or property resulting from activities of student organizations or for any debts or liabilities incurred by such organizations.
- Student organizations shall not deny membership to any person on the basis of age, race, color, sex, religion, disability, national origin or veteran status, provided that social fraternities and sororities may have sex restricted membership.
- Student organizations shall not engage in or condone any form of hazing, including but not limited to harassment of any person by exacting unnecessary, disagreeable or difficult work; by banter, ridicule or criticism; or by abusive or humiliating acts.
- Student organizations shall be vicariously responsible and liable for the conduct and actions of each member of the organization while acting in the capacity of a member or while attending or participating in any activity of the organization.
Criteria for Registration of Organization
- Any proposed student organization shall be open to all students of the institution who otherwise meet membership requirements. Membership in the organization shall be limited to currently enrolled students, provided that organizations may include faculty and staff of the college and/or spouses of students, faculty and staff and provided further that professional organizations may include members of the professional and business communities as members.
- A proposed organization must represent the interests of the members, and the control of the organization must be within the local campus group.
- The proposed organization must agree to comply with all policies, regulations and procedures established by the Tennessee Board of Regents and the college and with all federal and state laws and regulations.
- The proposed organization must not: (a) have illegal aims and goals; (b) propose activities which would violate any federal/state, Tennessee Board of Regents or institution laws/regulations or which will materially and substantially disrupt the work and discipline of the institution; or (c) advocate incitement of lawless action.
- The proposed organization must have the minimum of 10 charter members designated by the college and there must be a demonstration of continuous interest in the purposes of the organization sufficient to afford registration on a long-term basis. The college may grant temporary registration to an organization for a limited period of time.
- New organizations may be denied registration where the purposes are within the scope of a currently registered organization. No organization may use the same name or a name which is misleading and similar to the name of a currently registered organization.
- The organization must provide for the distribution of funds and assets in the event of dissolution.
- Student organizations must not use the college name to imply institutional sanctioning of the organizations' specific activities.
Procedure for Registration of Organizations
- In order to become registered as a student organization, a group must meet the criteria set forth above and must provide to the college a minimum of the following:
- An application or request to form the organization on the form designated by the college.
- The proposed constitution and bylaws of the organization, which must clearly contain the following: the name, purpose, proposed activities, and rules of membership of the organization, the officers, their terms and methods of selection, the proposed nature and frequency of meetings and activities, and the financial plans of the organization, including any proposed fees, dues, and assessments.
- The names and signatures of the charter members of the organization.
- The names of the faculty advisor and/or the administrative officers of the college who will sponsor the organization.
- A statement of assurance of compliance by the organization that it will comply with all rules and regulations, policies and procedures of the Tennessee Board of Regents and the college and with all federal and state laws and regulations.
- The application, proposed constitution and other required documents must be submitted to the Coordinator of Student Development and Activities. Recommendation regarding registration of a proposed organization will be forwarded to the Vice President for Student Affairs and the President of the college for approval.
- The Coordinator of Student Development and Activities may require the sponsors to clarify information, resubmit the application or appear at a hearing for the purpose of obtaining additional information concerning the purposes, aims, or proposed activities of the organization.
Nature and Conditions of Registration
- Registration of a student organization for other than a temporary period will be on an annual basis only, effective until the beginning of the next fall term of the college, and shall be subject to annual renewal by the college for each ensuing year.
- Annual renewal of registration of an organization shall be dependent upon the organization’s demonstration of the following:
- Adherence to the purposes, aims, and activities as stated in the approved constitution and bylaws;
- Adherence to the requirements for initial registration;
- Compliance with all rules and regulations of the college, the Tennessee Board of Regents, and all federal and state laws;
- Submission of all changes in the constitution and bylaws to the college for approval;
- Maintenance of a current list of officers, faculty advisors, and sponsors on file with the college;
- Submission of all required financial and other reports to the college.
- The college requires all organizations to submit an annual report concerning its programs and activities during the preceding year to the Coordinator of Student Development and Activities.
- The college may require any or all organizations to submit an annual financial report reflecting all revenues received and disbursed by the organization, and/or an interim financial report or such a report concerning any fund-raising activity of the organization. If required, this report shall be a requirement for renewal of registration.