New Employee Onboarding and Orientation

Welcome to Northeast State Community College! You’ve joined a premier learning-centered institution whose students and graduates are among the best-prepared individuals to meet current and emerging needs.

We understand that starting a new job can be filled with excitement, a ton of new information, and lots of questions. Our HR team is here to help provide you with the help and support you need to be successful in your new role.

We’ve put this webpage together to help you navigate the onboarding process so that your professional life at NeSCC gets off to a great start! If you have any questions, please contact one of our HR staff members at 423-354-5183.

  sunset small

Contents

Before You Start!

Important: Please note that new hires will not be allowed to begin work until steps 1-4 are completed.

Step 1: Complete Background Check

Northeast State is committed to providing a safe and respectful environment in which all College constituencies can learn and work. The College uses background and/or reference checks as screening tools in carrying out this commitment.

Upon accepting employment with NeSCC, all new hires are required to submit to a background check. All offers and contracts will be contingent upon return of an acceptable background check.

To begin the background check process, new hires must first complete the following form and promptly submit it to Human Resources.

Background Check Disclosure and Authorization Form

New hires will receive an email from TrueScreen to the personal email address provided on the form. The email will include a link to TrueScreen’s website where new hires will be requested to enter personal information needed to conduct the background check.  New hires who have a high level of security on their email accounts are encouraged to check their spam or junk folders for the email from TrueScreen. Those who have not received the email within 48 hours of submitting their form are encouraged to reach out to Human Resources so that we may troubleshoot any issues.   

Step 2: Complete Employment Eligibility (Form I-9)

The federal government requires employers to obtain a Form I-9 for every employee along with certain documentation to verify their work eligibility. Northeast State requires new hires to complete the Form I-9 at the earliest possible point in the onboarding process so that we can establish their Employee ID and grant certain access prior to the first day of work.

New hires must complete the Form I-9 and present their original documents to Human Resources (or a designated staff member at an off-campus site) before their first day of work. Copies will be made of the verification documentation for HR files, and the originals will be returned to the employee.  

New hires are encouraged to review the Lists of Acceptable Documents (see link above), and locate their original documents as soon as possible. If you cannot locate the original and a replacement will need to be requested (e.g. a replacement social security card or replacement birth certificate), please notify Human Resources as soon as possible. This may delay your start date.   

Step 3: Request Official Transcripts be Sent to HR

All employees are required to have official transcripts on file in the Human Resources Office before they are allowed to begin work. The transcripts you attached to your application are considered unofficial.  It is the employee’s responsibility to request that their official transcripts from each institution attended be forwarded to the following address:

  • Northeast State Community College
  • ATTN: Office of Human Resources
  • P.O. Box 246
  • Blountville, TN 37617  

If transcripts are being sent electronically, please have them emailed to hroffice@NortheastState.edu.

Please Note: Some schools charge a processing fee for transcripts. It is the employee’s responsibility to ensure that these fees are paid.   

Step 4: Sign Your Contract/Offer Letter and Return to Human Resources

Once your contract/offer letter has been approved by the appropriate administrators at Northeast State, you will receive it as an attachment in an email from tbr@talent.com. The email will be sent to the personal email address that was listed on your application for employment. Follow the instructions attached in the same email (titled “Instructions – READ ME”) to sign and return the contract to HR before you begin work.   

Step 5: Complete Other Employment Forms

The following forms should be completed and returned to Human Resources (or appropriate approving department) on or before the first date of employment:

Forms for All Employees

Submit To

Request for Parking Hang Tag

Human Resources

Application Data Sheets.

 

Human Resources

Designation of Beneficiary - Leave/Wages

Human Resources

Direct Deposit (online instructions)

Payroll

Instructions for the 
Online W-4
(online instructions)

Payroll

Campus Access Fee

 

Payroll

Request for Use of Technology (Computer Account Request Form)

Supervisor

Additional Forms for Full-Time Employees

Submit To
  

Banner Finance Access Request Form (if applicable – check with supervisor)

Supervisor

Basic Life Beneficiary Designation Form

Human Resources

Retirement Election Form (for administrative/professional employees only)*

Human Resources

TCRS Enrollment Form (required for all support staff; required for professional employees electing the TCRS Retirement Plan; if you elect ORP, do not complete this form)*

Human Resources

ORP Enrollment Form (required for professional employees electing the ORP Retirement Plan; if you elect TCRS, do not complete this form)*

Human Resources

 *Administrative/Professional (exempt) employees have the option to enroll in either: (a) Tennessee Consolidated Retirement System (TCRS) or (b) Optional Retirement Plan (ORP). The following is a comparison of the two plans: https://docs.empower-retirement.com/EE/TennesseeWR/DOCS/ORP-TCRS-Decision-Guide.pdf.

Please contact Human Resources at 423-323-0226 with any questions regarding retirement.


   Step 6: Confirm Plans for First Day of Work

Supervisors should contact HR to confirm that steps 1-4 have been completed by the new hire.  Your supervisor will then contact you to confirm the date, time, and location where you should report on your first day of work.   

Your First Day

Stop Sign Small

On your first day, remember to visit the Human Resources Office to turn in your original onboarding paperwork (if not submitted already).  

Your supervisor will introduce you to your new team members and get you set up at your workstation. They will go over important departmental guidelines, practices, and other information, and will talk to you about your work schedule (including rest breaks and your lunch hour). They will also go over work responsibilities/expectations and schedule you for any applicable training.    

Your First Week (Full-Time Employees Only)

One of our HR staff members will notify you and your supervisor of your scheduled New Employee Orientation. This is typically scheduled within your first week at the college. Employees are asked to review the new hire presentation on benefits prior to New Employee Orientation and make note of any questions to ask. 

Taking these steps early on in the process should allow you to enroll in benefits during your first couple of weeks at work and eliminate the need to withdraw two months of premium payments from your next paycheck.

Be sure to locate any applicable healthcare-related documents, including:

  • Dependent Verification Documents – if you are adding dependents (spouse and/or children), please bring documents to prove their relationship to you. A list of acceptable documents can be found here:

Dependent Eligibility
Definitions and
Required Documents
 

You can also find all of this information and more at https://www.tn.gov/partnersforhealth. Scroll to Quick Services and click “For New Employees.” The ‘new employees’ page also provides information about other voluntary benefits, including life insurance and disability insurance.