Adjunct Faculty Letter of Intent and Contracts

An Adjunct Faculty Letter of Intent notifies a prospective adjunct faculty member of the College’s intent to offer employment pending sufficient enrollment and/or other administrative considerations. The decision on the number of courses assigned will be made within seven working days from the published first day of class. After the number of courses to be assigned is finalized, the institution will extend a formal online adjunct faculty employment contract no later than thirteen working days after the published last day to add a class. It is the responsibility of the adjunct faculty member to log into the Banner computer system and acknowledge/sign their contract within the timeframe established by the College.

The Academic Deans are responsible for ensuring that all Letters of Intent are signed and executed prior to the first official class meeting date. Each Academic Dean has been given authority by the president to extend Letters of Intent to adjunct faculty. Division offices are to forward all completed Letters of Intent to the office of Evening Services as specified on the Annual Adjunct Faculty Contract/Staffing Timeline.

Due to enrollment or other administrative considerations, a signed Letter of Intent may be changed to reflect actual classes assigned and/or compensation.

Dual Service Contracts

State law prohibits any regular employee from receiving paychecks from two state agencies. Thus, persons employed by another state agency, on either a full-time or regular part-time basis and employed by Northeast State receive payment for services through a Dual Service Agreement. Prospective adjunct employees should be informed that delays in payment could result from this contractual process. The employer of record issues checks.

Adjunct Faculty Absences

As indicated in the contract, the instructor is responsible for meeting all scheduled classes. In the event an absence is unavoidable, the instructor should follow the procedure outlined below:

• A. If the absence is known in advance
  • Notify the academic dean, appropriate divisional and/or campus personnel, and Evening Services staff (for evening classes only).
  • Notify students with instructions prior to absence.
  • Complete and submit the Adjunct Faculty Notification of Absence Form through the Northeast State Faculty and Staff Forms page.
• B. If the absence is an emergency situation
  • Notify the academic dean, appropriate divisional and/or campus personnel, and Evening Services staff (for evening classes only).
  • Notify students with instructions if possible.
  • Upon return to campus, complete and submit the Adjunct Faculty Notification of Absence Form through the Northeast State Faculty and Staff Forms page.

Personnel File

Adjunct faculty personnel files and adjunct faculty contracts are maintained and processed through the office of Evening Services. Changes to address, phone, etc. should be initiated in Evening Services in order to keep your contact information, payroll information, and important records up-to-date. Any required information, documentation, or payroll information must be provided within 3 days of hire to the office of Evening Services.

Banner User ID

As an adjunct faculty member you will be assigned a Banner (Student Information System) User ID which will be used for accessing your employee payroll records (including your direct deposit allocation) and student-related information.

Direct Deposit Allocation Stub

All employees receive direct deposit. The direct deposit allocation is accessible for viewing by logging into MyNortheast and clicking on the “Employee” tab.